Events Management

At One Solutions > Business > Events Management

At One Solutions is one of South Africa’s most respected and innovative exceptional conference and events management companies.

We design, manage and deliver conference events within South Africa and abroad. Our specialty is to deliver on our clients’ event objectives, going above and beyond to create effective and powerful activations that set benchmarks for their industries.

Budget Planning!

We understand the importance of making every dollar count. As a result, finding income sources and saving your project money just comes naturally to us. We have the expertise to develop a budget that works for your organization, as well as the tools to track all of your vendor costs, leaving you breathing easy.

Determine strategies to save money and the planet through innovative use of the supply chain and technology.
Monitor areas of the budget that the planner is directly responsible for and report to the client.
Ensure all vendors are accountable for negotiated services and are

Speaker Coordination

Creating a stellar program for your event can be a challenge for anyone. Don’t let the details of securing your speakers be part of it. Put your confidence in MeetGreen’s years of experience handling speakers from first-time presenters to big name VIPs and we’ll sweat the small stuff for you.

Coordinate and collect papers and abstracts, photos, bios, AV requirements, presentations, and releases for each presenter.
Develop and send confirmation letters, speaker agreements, and speaker releases.
Manage speaker registration.

South Africa's premier events company

On-Site Management

Our dedicated team of personnel, working in tandem with the latest technology, will produce an outstanding event. Event personnel includes security, exhibit labor, audiovisual techs, first aid, registration staff, volunteers, temporary staff, convention center, and catering personnel, to name a few. Managing this intricate dance requires leadership skills and logistical details. At One Solutions team members have a strong background in managing diverse teams to ensure a seamless choreography: the success of your conference.

Timeline Coordination

A calendar is a meeting planner’s best friend. Let us guide you through the process of defining a timeline that is unique to your project and help you stay on track till the very end.

Work directly with the client to develop a timeline plan for the conference.
Manage event planning timeline commitments and deadlines throughout the process.
Schedule and run team meetings as needed.

Event Communication

Whether you’re communicating to potential attendees, exhibitors, sponsors, vendors, speakers, volunteers, or the media, MeetGreen can assist in developing effective, concise and appropriate communication strategies. Some of the winning communications strategies we employ are “save-the-date” announcements, brochures, programs, press releases, social media communication plans, comprehensive on-site tracking methods, evaluations, and post conference follow-ups.

Create and send online conference notices to attendees, speakers and sponsors.
Coordinate press conferences, releases, and design advertisements.
Manage brochures from initial concept through design and mailing.
Develop and produce the Conference Program Guide and Exhibit Hall Guide.